Call centre ettiqutte - Just tell the truth

Fair Trade, Sales & Marketing

“It’s just six quick questions and will take about thirty seconds of your time.”

To this day, I still remember those untruthful lines.

The above lines formed part of my script at an outbound call centre for a mortgage brokerage firm, where I worked for a short period whilst between jobs in 2005. My role was simple – make cold calls to residential numbers during dinner time to ascertain highly sensitive personal and financial information in relation to any mortgages held by call recipients. The data was then analyzed to determine which prospects represented promising leads.

According to the company spiel, the process was just six questions and would take thirty seconds. The questionnaire which then followed involved nine questions and rarely took less than three minutes.

According to the call centre manager, the questionnaire did indeed have only six questions. Yes, there were nine question marks on the page, but some questions had two parts.

Not surprisingly, many prospects did not respond in a positive manner.

A suggested response in the company manual to customer objections was to say that many people found that “that prospect of saving up to $11,000 or three years off their mortgage was worth thirty seconds of their time.”

Naturally, given the ‘cold call’ nature of the contact, neither I nor the firm had any idea whether or not we could actually deliver anywhere near that amount of savings.

 
A little respect, please

Telemarketing is a legitimate promotional medium. However, it is more intrusive than other forms of promotion, and companies who use it should at least observe some simple etiquette.

Customers deserve the truth. If the call involves nine questions instead of six, prospective customers should be told this up front. If the expected duration of the call is around three minutes, customers should be told this, not that it will take ‘around thirty seconds’. Finally, unless the firm has a sound basis for believing that they could actually deliver savings of the magnitude described above, prospective customers should not be given that promise.

Not to be truthful in relation to any of these matters shows complete disrespect for prospects’ time.

Companies who engage in telemarketing should be truthful about the nature and expected duration of the call.

Prospective customers at least deserve that much. 

7 Responses to “Call centre ettiqutte - Just tell the truth”

  1. Brad Shorr Says:
    July 29th, 2008 at 9:22 pm

    Andrew, It never ceases to amaze me how often companies ignore your sound and common sensical advice. Most consumers will become very angry if they sense they are being manipulated. A couple other turnoffs for me: when a telemarketer is obviously reading from a script; when a telemarketer launches into a 1-2 minute speech before asking me a question or two.

    Brad Shorrs last blog post..Zemanta - Cool Tool for Blog Posts

  2. Andrew Says:
    July 29th, 2008 at 10:40 pm

    Thanks again Brad.

    With regard to your second point, you have hit on another simple rule of basic call centre etiquette. Telemarketing firms should respect the time of their prospects and get straight to the point of their call.

    In relation to your point about scripts, I can understand why scripts are necessary, particularly given the potential for litigation. However, I do feel that telemarketers could at least add some voice inflections and try to sound somewhat human.

    Andrews last blog post..Call centre ettiqutte - Just tell the truth

  3. Brad Shorr Says:
    July 30th, 2008 at 2:25 am

    Andrew, you’re right. What I meant was exactly that - when a person is obviously and disinterestedly reading from a script, how can you help but feel annoyed?

    Brad Shorrs last blog post..Zemanta - Cool Tool for Blog Posts

  4. Andrew Says:
    July 30th, 2008 at 3:21 pm

    Brad,

    I agree - as a prospective customer, you have every right to feel a little agitated in that situation.

    I can understand this tendency amongst telemarketers, particularly given that they are reading the same script for hours on end. After awhile, their attitude and demeanor tends to reflect the monotony of the process.

    Nevertheless, this does not help prospective customers, who wish to be treated as individuals who count as opposed to simply names on a list. Nor does it help to generate prospective customer enthusiasm toward the offering.

    If they are going to intrude on your time, they at least owe it to you to treat you as a person, not merely another name on the list.

    Cheers

    Andrew

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  6. isabella mori Says:
    October 26th, 2008 at 12:53 pm

    hi there … haven’t been here for a while …

    i totally agree with brad. what stumps me is that there ARE better telemarketing techniques out there, and they work. a friend of mine, for example, once led a doomed charitable campaign to huge success in a short time simply by training her telemarketers to have conversations with prospective customers. what a concept, huh? i respond quite well to telemarketers who act like real human beings and treat me the same way.

    isabella moris last blog post..11 things i learned at millionaire mind intensive

  7. drew Says:
    October 27th, 2008 at 7:11 am

    Hi Isabella,

    I haven’t been on your blog for a while, either.

    I hope to visit again very shortly.

    You are absolutely right. Telemarking can be made more personal and friendly. However, this must be driven from call centre management. In the position which I was in above, we were very much told to ‘get on, get the information to make the sales lead, and get off.’

    Unfortunately, this kind of environment is not conducive toward the process of relating to call recipients on a personal basis.

    Also, I might add that whilst some call recipients, such as yourself, respond warmly to a more conversational approach, others seem to want telemarketers to ‘get to the point’ and not ‘waste my time.’

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